Key Responsibilities

• Provide administrative support to company leadership and overall office operations
• Coordinate project documentation, contracts, permits, change orders, and job files.
• Schedule meetings, inspections, subcontractors, and project-related appointments.
• Communicate with clients, vendors, suppliers, and subcontractors regarding project updates and documentation needs.
• Maintain accurate records, spreadsheets, and project tracking reports.
• Process invoices, purchase orders, and other project-related paperwork.
• Assist with bid packages, proposals, and contract administration.
• Monitor project deadlines and follow up on outstanding documentation.
• Answer and direct incoming phone calls, emails, and customer inquiries.
• Support employee onboarding paperwork and general office administration as needed.
• Order office supplies and assist with maintaining an organized office environment.
• Ensure all records are maintained accurately and in compliance with company procedures.

Qualifications

• 2+ years of experience in administrative coordination, project coordination, office administration, or similar roles.
• Construction, contracting, engineering, or related industry experience preferred.
• Strong proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to prioritize multiple tasks and manage competing deadlines.
• High attention to detail and accuracy.
• Professional demeanor and customer-focused approach.

Preferred Skills

• Experience supporting construction projects and project managers.
• Knowledge of permits, contracts, change orders, and project documentation.
• Familiarity with construction management software is a plus.
• Ability to work independently while collaborating effectively with internal and external stakeholders.
• Strong problem-solving and follow-up skills.